How To Join Zoom Meeting For The First Time, Before the pandemic, many companies were already using the Zoom video conferencing application for business meetings, interviews, and other purposes. These days, many people facing long days without contact with friends and family have turned to Zoom for face-to-face and group meetings.
This is a quick guide for those who haven’t tried Zoom yet or aren’t yet familiar with its features. Provides tips on how to get started with the free version. One thing to note:
While individual video calls can last as long as you want, group calls on Zoom are limited to 40 minutes. If you want to have long conversations without interruptions, you can pay for the Zoom Pro plan ($14.99 per month); You can also try an alternative video-conferencing application.
What is Zoom?
Zoom is a cloud-based video conferencing tool that allows you to host individual or team virtual meetings with ease.
With powerful audio, video, and collaboration features, this remote communication tool connects remote team members with each other.
Zoom’s key features include:
- HD video conferencing and conferencing
- Audio conference using VoIP (Voice over Internet Protocol)
- Instant messaging
- virtual background for video call
- Screen sharing and collaborative whiteboards
- video webinar hosting
How to join a Zoom meeting
If you’ve been invited to a Zoom meeting, the meeting host should send you a link (the Meeting ID) and a couple of phone number options. You can join the meeting in several ways:
1. Join the meeting on a computer – Click the link that the host shared with you. If this is the first time you use Zoom on that computer, you will be prompted to download a plug-in For Zoom to work. You don’t need to do anything before the meeting; click the link when it’s time to join, and the computer will guide you through the process of downloading the plugin. You DO NOT need a Zoom account to join a meeting.
a. If you join on a computer that has a camera, you can join with Video.
B. When you join the meeting, you will be asked if you want to use the computer Microphone and speakers or call with a phone for audio. If you want to use the phone to call to listen to the audio of the meeting, choose that option and The number to call will be provided.
2. Join the meeting by phone – this is a good option if you don’t have a computer available for you. Call one of the phone numbers provided by your host and follow the prompts. Calling in this way, of course, will not allow Joining via video, audio-only.
3. The third option is to put the Zoom application on your smartphone and join the meeting.
Through the app. download the app on your phone, open it, and choose “join Meeting “and then put in the “Meeting ID” that the host gave you, and you will be joined through the microphone and your phone’s camera.
How to Join a Zoom Meeting in the Desktop Client
If pop-ups bother you and you finally decide to download Zoom to your desktop, here’s how to join a Zoom meeting on your personal device. However, before doing that, here are some Zoom privacy issues you can consider.
To join a Zoom meeting through the desktop client, you will first need to download the Zoom software to your device. You can download Zoom by clicking on the notification mentioned above or visiting the Zoom website to download the software.
Once you have downloaded it, open Zoom on your desktop. Then follow these simple steps:
- Click Join Meeting.
- Enter the meeting ID or name of the personal link.
- Enter the name you want to be shown to others.
- Click Join. You are now in a Zoom meeting.
In the meeting
After joining a meeting, you have many options and controls that are common to daily meetings. Let’s go over some of these options and controls.
Speaker view or gallery view
If you attend a Zoom meeting on a large-screen computer or tablet, you can choose the layout of the meeting screen. The controls for selecting designs are in the upper right corner of the screen.
Speaker View may be the best if you are in a Zoom meeting, such as a training class or presentation where the group’s keynote speaker is. This is also good if the presenter shares the screen or document with the group. Other participants are displayed at the top of the screen along with small thumbnail images. If someone else speaks in the meeting, their image will move in the middle of the image.
The gallery view is like a group of friends looking at the screen at the same time. Up to 49 people can display on the big screen. The image of the person speaking will have a yellow border around it. Gallery view is ideal for informal meetings where you want to see more faces.
Security and privacy issues
Before we continue to explore Zoom, it’s important that we cover some security and privacy issues.
Zoom claims to have end-to-end encryption, which means even Zoom shouldn’t be able to access meeting videos and audios. However, research has shown otherwise, as Zoom has the ability to access meeting data whenever it wants. This failure may compromise any confidential data transmitted through the Service.
Zoom also has data privacy issues. For example, it has been caught sharing user data with companies like Facebook without the user’s knowledge. It also maintains cloud recordings, files, and written messages generated during meetings.
Also, for companies and groups with paid memberships, the administrators of those subscriptions have incredible power over their employees’ accounts. They may attend employee meetings or monitor their Zoom data without that employee’s knowledge or consent.
Finally, the most infamous concern is called zoo bombing. This is where uninvited users find ways to sneak into meetings and often try to disrupt them by displaying offensive content. To combat these trolls, the makers of Zoom added several security updates, such as requiring meeting passwords by default.
Because of these problems, many organizations have banned the use of Zoom, such as Google, NASA, and the United States Senate. However, as long as you take the proper precautions, you can have a safe zooming experience.
Most teams in the office have struggled to communicate effectively during the coronavirus quarantine. However, using the right video conferencing tool like Zoom can help you bridge most of the gaps pretty well.
Follow the instructions in this Zoom guide and you’re ready to make your own video call to discuss projects, review team performance, and participate in virtual team-building activities.
And if Zoom isn’t the tool for you, you can also search Google Meet and other video conferencing tools like Microsoft Skype or Teams.